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Guest Badges are temporary, QR-code-based passes you can create for visitors, contractors, event attendees, delivery personnel, or anyone else who needs short-term access to your facility — without requiring them to have an employee account. Guest Badges list showing visitor passes with their status and validity period

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How Guest Badges Work

When you create a Guest Badge, Essal Access generates a unique, shareable link in the format:
This link (and its embedded QR code) can be:
  • Emailed directly to the guest at the time of creation — Essal sends the invite automatically
  • Copied and shared manually via any channel (SMS, WhatsApp, printed email, etc.)
  • Scanned at the entrance by a security guard using any QR reader or check-in device
No app, account, or login is required for the guest to use the badge.

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What Makes Guest Badges Different from Employee Badges

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When to Use Guest Badges

  • Site visits — external clients, partners, or inspectors visiting the premises
  • Interviews — job candidates arriving for on-site interviews
  • Meetings — attendees for scheduled in-person meetings
  • Deliveries — couriers or logistics personnel who need temporary access
  • Events — participants at a conference, open day, or training session
  • Contractors — short-term workers who don’t need full employee accounts

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Key Concepts

  • Validity window — each badge has a valid from and valid until timestamp. Guards can see this on the scanned page.
  • Access zones — if your organization has defined access zones, you can specify which areas a guest is permitted to enter.
  • Automatic expiry — badges past their valid until time automatically show as Expired without any manual action.
  • Revocation — an admin can manually revoke a badge at any time, instantly invalidating it even if the validity window hasn’t ended.