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Custom fields let you add organization-specific data fields to every employee record. This article explains how to create, configure, and manage custom attribute definitions. Navigate to Settings in the sidebar, then click the Custom Fields tab. Settings Custom Fields tab showing existing custom fields and the new field form

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What Custom Fields Are For

The standard employee profile covers common fields (name, email, role, department, phone, etc.). Custom fields extend this with data specific to your organization, such as:
  • Employee number (if your HR system uses a different ID format)
  • Floor or desk location
  • Vehicle registration plate (for parking access)
  • Uniform size
  • Security clearance level
  • Canteen meal plan type
Custom field values are stored per employee and can be shown on badges and public profiles.

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Creating a Custom Field

  1. In the Custom Fields tab, find the New Custom Field form
  2. Set the Field Name — this is the label shown on the employee form (e.g. Desk Number, Security Level)
  3. Choose a Field Type (see options below)
  4. Configure the Options (for select fields — see below)
  5. Set any additional toggles (Required, Show on Badge, Show on Public Profile, Allow Employee Self-Edit)
  6. Click Add Field to save
The field immediately appears in the Custom Fields section at the bottom of every employee’s Profile tab.

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Field Types

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Select Field Options

For Select type fields, a list of allowed values must be defined:
  1. Type each option in the Options text area, one per line
  2. The employee form will show a dropdown with exactly these options
  3. CSV imports must use one of the listed values exactly — other values cause a validation error

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Field Configuration Options

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Field Order

Custom fields appear in the order they were created. To reorder them, use the drag handle (if available) or delete and re-create them in the desired sequence.

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Editing a Custom Field

Click the Edit icon next to a custom field. You can change:
  • The field name
  • The field type (note: changing type may affect existing data if values become incompatible)
  • Options (for select type)
  • All configuration toggles

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Deleting a Custom Field

Click the Delete icon next to a field. This permanently removes:
  • The field definition
  • All employee data stored in that field across every employee record
Deletion is irreversible. Export employee data before deleting a field if you need to preserve its values.

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Custom Fields in CSV Import

Custom fields appear in the Mapped To dropdown in the CSV import wizard. Map your CSV column to the custom field to populate it during bulk import. For select-type fields, CSV values must exactly match one of the defined options.